VIP Staffing

Accounting / Office Assistant

Location: Austin, TX

Post Date: 04/11/2017

This position will perform a variety of administrative, clerical, basic accounting and HR functions to support and maintain the day-to-day operations.


Duties & Responsibilities for Office


• Develops office procedures to insure supplies and equipment are accessible and operational; tracks inventory and orders supplies.

• Arranges and implements events, conferences and meetings as directed.

• Files, makes copies and uses fax machine.

• Provides applications and may schedule appointments for employment applicants.

• Other projects or tasks as assigned.

• Duties and Responsibilities for Accounts Payable

• Maintenance of vendor accounts and for recording business expenses and liabilities.

• Maintain vendor record, including maintenance of required W-9’ s and vendor contracts.

• Submit vendor invoices for approval and enter invoice into accounting software.

• Ensure all expenses and liabilities are properly classified as to department, account, and period.

• Duties and Responsibilities for HR Support

• Provide back-up support for payroll processing

• Process time sheets and submit payroll for processing

• Assist with maintaining employee electronic and paper files and distributing necessary forms to employees

• Perform other payroll-related tasks as assigned



High School Diploma or GED

2 years office support experience

QuickBooks experience

Strong data entry skills.

Strong math skills and knowledge of general accounting skills.

Strong verbal and written communication skills.

Strong organizational skills; detail oriented.

Customer service skills.

Knowledge of standard accounts payable policies, procedures, and regulations.

Ability to understand and interpret vendor invoices, statements, and other requests for payment.

Knowledge of purchase orders and related accounts payable documentation.

Strong computer skills – Excel, Word, (or similar ERP /AP system).

Click Here to Apply
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