Location: San Antonio, TX 78248
Post Date: 07/08/2024
We have three Accounts Payable Coordinator positions open to support the accounting needs of the technical services division of the of our client's company.
Location: San Antonio, TX
Work Schedule: 100% onsite position
Duties and responsibilities:
Invoice Processing
• Setup all Vendors, including renewal of forms for annual requirements.
• Review all invoices (subcontractors, consultants, and vendors) for accuracy.
• Code all invoices to appropriate projects.
• Save and record all invoices in a Log and secure approvals
• Reconcile invoices with the check register to ensure timely payment.
• Record all AR invoices in the AR Log
• Ensure all monthly bills are paid via invoice or corporate card.
Expense Reports
• Set Up employees with an expense seat in CostPoint when needed
• Ensure necessary charge codes are loaded and available in CostPoint for employee use
• Provide Expense report training and support to all employees as needed.
• Make certain Expense Authorizations are created and submitted prior to travel. If needed, support the employee thru the process.
• Review all Expense reports for accuracy. Correspond with employees and managers for corrections.
• Track and maintain the outstanding report for all corporate cards.
• Track and ensure all outstanding expense reports are submitted in a timely manner.
• Correspond daily with managers and employees regarding expenses and reports.
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