VIP Staffing is currently seeking an experienced Administrative Executive Assistant!  This experienced individual will play a critical role in the support staff and provide personalized secretarial/administrative support to the executive staff in a professional and timely manner. If you have a positive attitude, great organizational skills, and prior experience in an assistant role, please contact us TODAY!

Pay Rate: $18.00-$23.00/hr. (DOE)

Schedule: Monday-Friday (7:45 am-5:00 pm)

*Occasional OT when needed*

Job Description

• Answer and route incoming calls

• Primary point of contact between the Executive Team and Internal/External clients’

• Maintain daily electronic journal, arrange meetings, and appointments.

• Maintain master corporate calendar of all conferences, all hands events, holidays and vacations.

• Arrange executive travel, hotel and dining arrangements as needed

• Accurately take dictation, meeting minutes as well as enter and distribute notes.

• Inventory control of office supplies

• Maintain cellular and uniform programs

• Create, modify and produce professional quality documentation such as:

  • Documents

  • Letters

  • Proposals

  • Forms

  • Presentations

  • Spreadsheets

  • Memorandums

Requirements

• Minimum 2 years experience as an Executive Administrative Assistant, Senior Executive Assistant or in a Secretarial position.

• Knowledge  in Construction/Service Industry PREFERRED

• High School Diploma or GED

• Bilingual PREFERRED.

• Basic Bookkeeping and Math Skills

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Experience in Adobe Acrobat REQUIRED.  

If you are interested in this position and would like to schedule an interview please contact our office!

Walk-ins Welcome!!

Monday-Friday 8:00 am-2:00 p.m.

4248 S. New Braunfels Ave

Suite 105

San Antonio, TX 78223

(210) 534-6166