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VIP Staffing

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Executive Administrative Assistant

Location: San Antonio, TX

Post Date: 05/01/2019

VIP Staffing is currently seeking an experienced Administrative Executive Assistant!  This experienced individual will play a critical role in the support staff and provide personalized secretarial/administrative support to the executive staff in a professional and timely manner. If you have a positive attitude, great organizational skills, and prior experience in an assistant role, please contact us TODAY!

Pay Rate: $18.00-$23.00/hr. (DOE)

Schedule: Monday-Friday (7:45 am-5:00 pm)

*Occasional OT when needed*

Job Description

  • Answer and route incoming calls

  • Primary point of contact between the Executive Team and Internal/External clients’

  • Maintain daily electronic journal, arrange meetings, and appointments.

  • Maintain master corporate calendar of all conferences, all hands events, holidays and vacations.

  • Arrange executive travel, hotel and dining arrangements as needed

  • Accurately take dictation, meeting minutes as well as enter and distribute notes.

  • Inventory control of office supplies

  • Maintain cellular and uniform programs

  • Create, modify and produce professional quality documentation such as:

    • Documents

    • Letters

    • Proposals

    • Forms

    • Presentations

    • Spreadsheets

    • Memorandums

Requirements

  • Minimum 2 years experience as an Executive Administrative Assistant, Senior Executive Assistant or in a Secretarial position.

  • Knowledge  in Construction/Service Industry PREFERRED

  • High School Diploma or GED

  • Bilingual PREFERRED.

  • Basic Bookkeeping and Math Skills

  • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

  • Experience in Adobe Acrobat REQUIRED.  

If you are interested in this position and would like to schedule an interview please contact our office!

Walk-ins Welcome!!

Monday-Friday 8:00 am-2:00 p.m.

4248 S. New Braunfels Ave

Suite 105

San Antonio, TX 78223

(210) 534-6166


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