EXECTUTIVE ADMIN-DIRECT HIRE

VIP Staffing currently recruiting for a very seasoned executive assistant. The perfect candidate should have experience working in a manufacturing environment, possess skills in all MS office products as well as API management.

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Responsibilities:

Order office supplies
Receive and stock supply orders
Prepare expense reports
Monitor front desk for visitors
Distribute mail
Answer phones
Maintain and pay bills for postage meter, alarm, Chamber, newspaper
Prepare holiday schedule for following year
Prepare 24/7 crew calendar for RR/CLE/BEL
Purchase Thanksgiving gift cards
Update business licenses
Order calendars
Maintain phone lists
Assistant Quality Manager with audit report templates, etc.
Maintain plant petty cash
Prepare and send UPS packages
Maintain spreadsheet for paper and freight invoices
Prepare previous year’s documents for archive
Setup and receive PO’s for office, production and maintenance
Prepare and email Supply stick inventory spreadsheet
Create dispo for weekly production for Supply RR and CLE
Create truck shipment POs
Prepare analysis sheets for lab tests
Maintain production bend log
Code invoices for HR
Maintain and submit weekly temporary labor numbers
Other administrative tasks as directed
Other duties as assigned

SPECIALIZED KNOWLEDGE
Familiarization with Word Processing and MS Office including the Internet. General business and personnel functions.

EDUCATION
Two year’s college or the equivalent.