Administrative Assistant I – Direct Hire ($43,000 per year)

 

 

JOB SUMMARY

 

Provide all project-based administrative support to the engineering department, including Associate

Principals, Project Managers and Team Leads.

 

ESSENTIAL RESPONSIBILITIES

 

▪ Assist Associate Principals, Project Managers and Team Leads with all project-based administrative

needs

▪ Log in and track submittals, RFIs, etc. by project

▪ Scan and track reviewed submittals and RFI responses

▪ Generate AIA documents

▪ Maintain specs by project (initial list, process edits, and final prints)

▪ Prepare CADD/Revit Release Forms

▪ Conduct all uploads/downloads relating to FTP sites and notify those required

▪ Scan/rotate/rename sealed drawings for electronic mailing

▪ Convert project documents to jpeg or pdf format as requested

▪ Serve as back-up to Administrative Assistant II/Receptionist to cover telephones during designated

lunch time

▪ Assist Executive Assistant as needed

▪ Other duties as assigned

 

 

KNOWLEDGE AND SKILL REQUIREMENTS

 

▪ Basic reading, writing, and arithmetic skills required

▪ Knowledge of telephone protocol

▪ Knowledge of Microsoft Office

▪ Professional verbal and written communication skills

▪ Ability to type 50 wpm

▪ Minimum five (5) years of experience in architecture and/or engineering professions is a major plus. At least 2 years experience in this field is required.

 

 

EDUCATION REQUIREMENTS

 

▪ High school diploma or equivalent