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Administrative Assistant Opening, San Antonio, TX

Location: San Antonio, TX

Post Date: 01/25/2024

Administrative Assistant I – Direct Hire ($43,000 per year)
Provide all project-based administrative support to the engineering department, including Associate
Principals, Project Managers and Team Leads.
▪ Assist Associate Principals, Project Managers and Team Leads with all project-based administrative
▪ Log in and track submittals, RFIs, etc. by project
▪ Scan and track reviewed submittals and RFI responses
▪ Generate AIA documents
▪ Maintain specs by project (initial list, process edits, and final prints)
▪ Prepare CADD/Revit Release Forms
▪ Conduct all uploads/downloads relating to FTP sites and notify those required
▪ Scan/rotate/rename sealed drawings for electronic mailing
▪ Convert project documents to jpeg or pdf format as requested
▪ Serve as back-up to Administrative Assistant II/Receptionist to cover telephones during designated
lunch time
▪ Assist Executive Assistant as needed
▪ Other duties as assigned
▪ Basic reading, writing, and arithmetic skills required
▪ Knowledge of telephone protocol
▪ Knowledge of Microsoft Office
▪ Professional verbal and written communication skills
▪ Ability to type 50 wpm
▪ Minimum five (5) years of experience in architecture and/or engineering professions is a major plus. At least 2 years experience in this field is required.
▪ High school diploma or equivalent

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