Ability to match, batch and code invoices, resolve A/P issues and review/approve expense reports.  

Handle administrative tasks for program management team Maintain proper storage of invoices, and other documents by organizing, logging, scanning, and filing them.Handle the customer service needs of internal business partners.Execute daily processes and controls accurately and in a timely manner, ensuring compliance with company policies. 

Maintain a full understanding of the Company’s retention agreements, processes, and procedures.Perform accounts payable functions.Process a high volume of invoicing.Execute credit card and reconciliations supporting employee expense reports. 

Receptionist support as needed.  

High School Diploma or GED required. 3+ years of experience in an A/P role preferred.Experience with CostPoint software desiredProficient in Microsoft Excel      

Accounts Payable (AP) experience desired 

Highly organized, detail oriented, have a sense of urgency, flexible and able to deal with frequent interruptions and changing priorities.Strong communication, customer service and interpersonal skills, especially with both technical and financial backgrounds.  

Strong familiarity with month end closingsAdeptness in intercompany accountsAbility to work within spreadsheets and databases. 

Accounts Payable support as needed  

Set up new vendors and enter accounting system. 

Code accounts payable invoices with appropriate general ledger codes 

Review/approve AP invoices.  

Assist in the preparation of time and materials billings. 

Update, maintain, electronic accounting records. 

Answer incoming calls from vendors regarding Accounts Payable 

Provide status of accounts. 

Expense Reports 

Assist internal and external customers with vendor and travel expense reports. 

Enter credit card charges into the accounting system. 

Familiar with Joint Travel Regulations 

Assist Program Managers with project summary cost reports. 

Assist Program Managers with project spend/execution of funds. 

Assist Program Managers with cost reallocations.