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Executive Admin Assistant Opening, San Antonio, TX

Location: San Antonio, TX

Post Date: 02/15/2019

We are looking for a responsible Executive Administrative Assistant to support our Vice President in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives.

TheExecutive Assistant’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be very organized, proactive, meet deadlines and communicate effectively.

Our ideal candidate has previous hospitality experience.

Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.

Responsibilities:

  • Coordinate daily calendars of senior managers

  • Plan appointments and events

  • Act as the point of contact between executives and employees/clients

  • Create regular reports and update internal databases

  • Make travel arrangements

  • Manage phone calls and emails

  • Respond promptly to managers’ queries

  • Facilitate internal communication (e.g. distribute information and schedule presentations)

  • Suggest more efficient ways to run the office and troubleshoot malfunctions

  • Review and recommend changes to our company policies

Requirements

  • Proven work experience as a Executive Administrative Assistant,Sr. Administrative Assistantor similar role

  • Knowledge of office procedures

  • Solid experience with office management systems, ERPs and MS Office

  • Familiarity with online calendars and cloud systems

  • Experience using office equipment, including printers and fax machines

  • Strong communication skills (via phone, email and in-person)

  • Experience exercising discretion and confidentiality with sensitive company information

  • Excellent organizational skills with an ability to think proactively and prioritize work

  • High school degree; additional qualifications as Personal Assistant or Secretary are a plus

Job Type: Full-time

Salary: $45,000.00 to $48,000.00 /year


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