Location: Garland, TX 75042
Post Date: 12/30/2024
Job Title: Administrative and AR/AP Specialist
We are seeking a highly organized and detail-oriented Administrative and Accounting Specialist to join our team. This position is ideal for candidates with a background in manufacturing environments, offering a dynamic blend of administrative (80%) and accounting (20%) responsibilities. You will play a pivotal role in ensuring smooth daily operations, supporting both office management and financial processes.
Qualifications:
- Work Eligibility: Must be authorized to work in the United States.
- Language Skills: Proficiency in spoken and written English is essential.
- Physical Requirements: Ability to occasionally lift or hold up to 20 lbs.
- Experience working in a manufacturing environment
- Technical Skills:
- Preferred experience with M1 ERP or similar ERP/MRP systems.
- Familiarity with AR and AP processes is highly desirable.
Responsibilities:
-
Accounts Receivable (AR):
- Generate AR invoices using internal shipping documents in the M1 system or as directed.
- Post payments received (ACH, wire, credit card) to customer invoices based on remittance advice.
- Contact customers to transition ACH and wire payments to a designated CA bank.
-
Accounts Payable (AP):
- Create AP vouchers in M1 from matched purchase order receipts or approved non-PO services/goods.
- Ensure proper management approvals for discrepancies or non-PO items.
-
Banking and Payments:
- Batch and forward check payments and stubs to CA offices weekly.
- Print checks using M1 ERP as directed and present supporting documentation for approval.
-
General Administration:
- Perform data entry and other duties as assigned by management.
Preferred Skills
- Basic understanding of accounting principles.
- Analytical mindset and attention to detail for financial tasks.
- Knowledge of manufacturing workflows and processes.
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