Location: San Antonio, TX
Post Date: 08/24/2023
OFFICE MANAGER – Onsite in San Antonio, TX
Reports to: CEO
Position Objective
Support the CEO and the functional areas to fulfill the business objectives through the coordination of different administrative, human resources, and some basic IT activities. Bilingual (Spanish) a major plus as the parent company is in Mexico.
Main Activities & Responsibilities
- Coordinates and keeps CEO’s agenda
- Invoices the Company’s sales
- Keeps records and files of Company transactions for accurate and timely accounting process
- Maintains company website and social networks
- Manages email employee accounts
- Recruits candidates for new positions
- Coordinates various trainings for employees & customers
- Manages & keeps employees, vendors and customer files
- Processes and verifies expense advances and reimbursements
- Makes flight and hotel reservations
- Buys office supplies
- Manages petty cash
- Coordinates meetings and presentations
Routine Reporting Requirements
- Employee files
- Vendor files and records
- Customer files
- Summary of per diem expenses for the month
- Summary of office various expenses
- Summary of petty cash reimbursement
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